Arkansas Master Naturalists

What is the workflow for a funding request?

• A representative of the organization submits the application to the President of NWAMN. Requests exceeding $1,500 must be accompanied by an organization chart and a high-level view of the organization’s operating budget for the fiscal year.
• The application is reviewed by the Executive Committee.
• If the application passes its initial review, the President sends it to the Board of Directors for review at the next monthly Board meeting.
  
• At the meeting:
  • The Board discusses the application. 
  • A brief presentation is required by an organizational representative for consideration by the Board. 
  • Additional information may be requested by the Board.
    
  • The Board takes action on the application.  This may be a vote or the application may be tabled while waiting for further input.
    
• Once a vote is held, the President informs the applicant of the Board's decision.
  
• If approved:
  • The Treasurer arranges for disbursement of the funds. Amounts exceeding $2,500 generally will require quarterly review and disbursement.  The NWAMN board reserves the right to vote to forgo this requirement on any requests exceeding $2,500 when project goals are hindered by such constraints.
  • The President requests a follow-up article through the NWAMN Communications Chair to highlight the project and organization. Another article will be requested upon the completion of the funding/project that highlights the outcomes.
  • A Funding Outcome Report will be required from the organization by November 1 of the funding year.